Frequently Asked Questions:
What is your pricing?
You can check our pricing here: Weddings & Events
What is the recommended inside capacity?
180 max guests
What dates are available?
Click here to view our availability: Availability
Is a deposit required? What does your payment plan look like?
Yes, we require a $500 non-refundable deposit with a signed contract to reserve your date. The deposit counts towards your total balance. Six months before the event or at booking, 50% of the total balance should be paid. Three months before the event or at booking, 75% of the total balance should be paid. 30 days before the event or at booking, you must be paid in full. We do allow clients to send in smaller payments before the specified due date if they wish!
Do you offer a discount if I pay in cash or pay in full at booking?
No.
Do you offer any discounts?
Yes, we offer a 10% military discount if the bride or groom is active or retired military. We also offer a 10% discount for our off-season months of January and February. These are not combinable.
Do I need to schedule a tour or appointment?
Yes. We kindly ask that you reach out to us via email or call/text to schedule a tour/appointment. You can request a tour here: Contact
Do we have to utilize your vendors?
With the exception of Bartenders and Security officers (See Below), we have an open vendor policy that allows you to choose who you want for your special day. We do have a list of preferred vendors you are welcome to choose from if you'd like. You can access that here: Vendors
Do we have to utilize your bartenders and security officers?
Yes, however, we still give you the freedom to choose your bartending service based on the list of companies we provide for you. We have security officers that we work with and are very affordable for your event. We will reach out to our security and get them scheduled for your event if you will be serving alcohol. You will pay them directly at the end of your event.
Is alcohol allowed during our event?
As the event host, you are allowed to have a bar available during your event. We do require that your alcohol be served by one of our licensed and insured bartending services (please inform your guests that NO BYOB is allowed), one or two Security Officers are required, as well as Special Event Host Liquor Liability insurance. (See Below)
What about event insurance?
Special Event Host Liquor Liability Insurance is REQUIRED for events with alcohol and is highly recommended for all events. This can be purchased online at www.eventsured.com/partnership/shane-creek-events/
is smoking allowed?
Smoking, vaping, and e-cigs are allowed OUTSIDE at the designated areas. NO ILLEGAL DRUGS ALLOWED ON THE PROPERTY. Cigarette butts and others of the sort are to be extinguished in the cigarette receptacles located at either end of the front porch of the venue or the back porch located by the kitchen entrance. There is ABSOLUTELY NO SMOKING, VAPING, ETC INSIDE SHANE CREEK EVENTS VENUE.
what is included in the prep kitchen?
The prep kitchen includes a double sink, a refrigerator/freezer, a microwave, and deep freezer. We do NOT have an ice machine on-site, but bags of ice can be brought and kept in the deep freezer. We do not have any way of warming food or cooking food on-site.
Will there be more than 1 event on the same day?
No, Shane Creek Events only hosts one wedding per weekend.
Are there overnight accommodations nearby?
Yes. There are many hotel options available in Shawnee, which is only a 20 minute drive from the venue. There are also a few other options located in Stroud and Seminole depending on which direction your guests may be coming from.
Is there parking on site?
Yes, the parking area is large enough to accommodate all of your guests, utilizing both the front entrance and the additional parking area in the back, on the North side of the venue. Trucks, trailers, and various sizes of vehicles will affect the parking accommodations. We do have specific parking areas for the caterer and bartender.
what tables do you offer?
We have 20 - 60" round tables, 2 - 8 ft rectangle tables, 3 - 6 ft rectangle tables and a head table for the bride and groom.
Do you provide table linens, cups, silverware, etc?
We provide tables, chairs, ivory tablecloths and lots of decor you are welcome to utilize. We also provide a certain number of outdoor chairs and benches for any outdoor ceremonies. We do not provide cups, silverware, plates, etc. Please inform your caterer we do not provide utensils, cups, silverware, warming trays, cake cutters, etc.
what happens in case of inclement weather?
We all know how unpredictable Oklahoma weather can be. In case of inclement weather, we do have a Plan B in place for an outdoor ceremony to move indoors if needed.
Do you allow animals on-site to participate in the wedding?
We are dog-friendly, with some specific stipulations. Dogs are allowed (only with pre-approval by SCE staff) at the ceremony and for pictures. Animals, other than service animals, are NOT allowed inside the venue, no exceptions. Dogs must be on a leash and someone must be responsible for them at all times.
What forms of payment are accepted?
We accept checks, cashier's checks, money orders and cash.
what time will i have access to the venue?
Our clients have access to the venue the day before their wedding, from 2pm to 7pm. During this time, you are welcome to decorate and rehearse, You must be out of the venue by 7pm. On wedding day, venue access begins at 9am and ends at 11pm. Guests must be gone by 11pm. 11pm to midnight is cleanup!
Do you include a "wedding day coordinator"?
Shane Creek Events does not include a day-of coordinator, however, there will be a Shane Creek Events staff member available during your venue access times. They will check on you throughout the day during setup and rehearsal, answering any questions you might have. They will also be available and checking in throughout the day on wedding day. We are here to help however we can and make your day as stress-free as possible. We will also check in with vendors as they arrive.
How will the tables, chairs, etc. be arranged for my event?
Shane Creek Events will schedule a final layout appointment with the client 3 to 4 week before their wedding date in order to go over all of the final details, including how tables and chairs will be set.
Can we have fireworks on the property?
No, fireworks are not permitted.
Can we have a sparkler exit?
Yes, a sparkler exit is allowed. Shane Creek Events must be informed of your exit type in advance.
can vehicles be left overnight?
Please visit with us ahead of time if this may be a possibility. The safety of our guests is of utmost importance. If at any time during your event, it is in the best interest of a guest/guests to leave their vehicle, we will allow vehicle/vehicles to be left overnight. All vehicles must be removed by Noon the following day.
what time does the music need to end?
The music must end by 11pm and wedding guests must leave by 11pm, no exceptions. Cleanup will take place from 11pm to midnight. This helps ensure that you, all of your items, and all of your vendors are off-property by midnight. All vendors, (with exception of the bartender - see below), will also begin breaking down at this time.
what time does bar service begin and end for guests?
Unless you have hired your bartender for the additional time, bar service may not begin until after the ceremony. The serving of all alcoholic beverages must cease by 10pm, one hour prior to when all guests must leave the venue grounds, without exception. This includes the wedding party and family.
are there any decorating restrictions? Is there a policy on candles/open flames?
This is outlined fully in our contract. Candles are allowed as table decorations as long as the candles are in a container and the flame is lower than the top of the container, with the exception of lighting the unity candle. No open flamed candles on the floor or aisle. The following are prohibited: glitter, paper confetti, fresh petals (inside), fake petals (outside), hay, birdseed, silly string, streamers and more. Please note: No tape, nails, thumbtacks, etc. are allowed on the floors or walls. Standing on chairs is not allowed. If you have questions, please contact us prior to decorating.
What is the event clean-up process?
Client is responsible for clearing off tables, putting trash in trash receptacles and tying off bags, then taking the trash to the dumpster. All decor provided by Client must be removed. Kitchen and fridge must be wiped down. All trash and personal belongings must be removed from the bridal and groom suites. Shane Creek Events staff will be responsible for the majority of the event space cleanup, including trash removal throughout the reception, tear down of tables and chairs, removing tablecloths and sweeping and mopping after the event ends.
what if there is to be no alcohol according to the contract and guests bring their own?
If alcohol is brought in and there is no bartender, then a Shane Creek Events staff member will require that the alcohol be disposed of or taken out and put into the trunk of a car. If the guest(s) do not oblige, they will be asked to leave the property.
Are there any hidden or extra costs?
No hidden fees. The only "extra" costs that are not included in our pricing would be if alcohol is being served.
How much is the cleaning/damage deposit?
We require a $250 maintenance deposit to be submitted in addition to your last payment, 30 days before the event. If the venue is left tidy and no damage is found, your deposit will be returned.
Is the site handicap accessible?
Yes, our venue is handicap accessible. Please note we do have a gravel parking lot.
